FOR · FLEET WORKSHOPSSYDNEY · --:--:--
Fleet jobs, clear back-charges, no surprises.
Servicing pool cars, sub-contractor utes, and corporate fleets means PO numbers, monthly statements, per-vehicle history, and a fleet manager who hates surprise invoices.
- Pool cars
- Trade utes
- Corporate fleets
- Govt contracts
- PO-required
- Statement billing
- Fleet manager portal
- SLA-backed contracts
PROBLEM
Fleet customers want a paper trail, not a per-job invoice flood.
Fleet managers don't want twelve invoices a month for the same fleet — they want one statement, with PO numbers tied to each vehicle, and a way to flag back-charges before they hit accounts payable.
CAPABILITY · 01
PO numbers as first-class data.
- Each fleet has a PO requirement; jobs without a PO are flagged
- Per-vehicle PO numbers carry through to the invoice and the statement
- PO-mismatch warnings before the invoice goes to accounts
CAPABILITY · 02
Statement runs the fleet manager will actually pay.
- Monthly consolidated statement: per-vehicle line items, total at the bottom
- GST broken out per line; your ABN on the statement
- Email the statement straight to the fleet manager — EFT bank details on every invoice, with a PitlanePay payment link coming soon
CAPABILITY · 03
A self-service portal for the fleet manager.
- Their own branded login with a live dashboard — total vehicles, open jobs, and upcoming services at a glance
- They raise repair orders themselves instead of emailing you, and open any vehicle’s full service history — what was done, when, and what’s due next
- Invite their whole team with role-based access (Admin, Manager, Viewer) via emailed set-password invites
CAPABILITY · 04
Nothing in the fleet slips, and work only starts on an agreed price.
- Per-vehicle service schedules that auto-raise the next job before it falls due — by time, kilometres, or a compliance date
- Every repair order carries a budget cap and an approval trail: accept, counter-propose, or have the fleet manager sign off
- Track every contract SLA — response time, turnaround, first-time-fix — on a green/amber/red dashboard, with a breach log to hand over at review time